wedding planning

  • The Ultimate Guide to Choosing the Perfect Wedding Venue

    Your wedding day is one of the most important days of your life. It is a day to celebrate your love and commitment to each other, and to start your journey as a married couple. There are many important decisions to make when planning your wedding, but one of the most important is choosing the perfect venue.

    The venue you choose will set the tone for your entire wedding day. It will be the backdrop for your ceremony and reception, and will play host to your guests. It is important to choose a venue that fits your style and personality, as well as your budget.

    To help you choose the perfect wedding venue, we have put together the ultimate guide. In this guide, we will cover everything you need to know about choosing a wedding venue, from budgeting to finding the perfect setting.

    Why is Choosing the Perfect Venue So Important? Your wedding venue is more than just a place to host your ceremony and reception. It is the setting for your entire wedding day, and should reflect the style and tone of your wedding. Your venue will also be the backdrop for all your wedding photos. It is important to choose a venue that you love, and that will make your wedding photos even more special. Your wedding venue is also a reflection of you as a couple. It should be a place that you feel comfortable in, and that fits your personalities. Choosing the perfect venue is one of the most important decisions you will make when planning your wedding.

    What Are the Most Important Things to Consider When Choosing a Venue?

    There are many things to consider when choosing a wedding venue. Here are some of the most important: – Budget: Your budget is one of the most important considerations when choosing a venue. Be sure to set a budget for your venue, and stick to it. – Location: The location of your venue is important for a number of reasons. You will need to consider how easy it is for your guests to get to, and whether it is convenient for them. You will also need to think about the logistics of your wedding day, and whether the location is suitable for your needs. – Size: The size of your venue is another important consideration. You will need to ensure that your venue can comfortably accommodate all your guests. – Style: The style of your venue should reflect the style of your wedding. If you are planning a formal wedding, you will need to choose a venue that is suitable. – Facilities: The facilities at your venue are important to consider. You will need to think about what you need, and what your guests will need. – Accessibility: If you have guests with disabilities, you will need to choose a venue that is accessible. – Schedule: Be sure to check the schedule of your venue to ensure that it is available on your chosen date.

    How do You Find the Perfect Venue?

    There are a few ways to find the perfect venue for your wedding. One way is to ask for recommendations from friends or family who have recently gotten married. They will be able to give you first-hand advice on what to look for in a venue, and can recommend places that they loved. Another way to find a venue is to search online. There are many websites that allow you to search for venues in your area. This can be a great way to get an overview of what is available, and to compare prices. You can also contact your local wedding venue association. They will be able to provide you with a list of venues in your area.

    How do You Know if a Venue is Right for Your Wedding?

    Once you have found a few potential venues, it is important to visit them in person. This will give you a better idea of the size and layout of the venue, and will allow you to see if it is suitable for your needs. It is also a good idea to speak to the staff at the venue. They will be able to tell you about the facilities and services that they offer. When you visit the venue, be sure to ask about the following: – Pricing: Ask for a full breakdown of the costs associated with booking the venue. – Availability: Be sure to check that the venue is available on your chosen date. – Cancellation Policy: Be sure to ask about the venue’s cancellation policy, in case you need to make changes to your plans. – Requirements: Ask about any requirements that the venue has, such as a minimum number of guests, or a deposit.

    What are the Most Common Mistakes Couples Make When Choosing a Wedding Venue?

    One of the most common mistakes couples make when choosing a wedding venue is not booking in advance. Wedding venues can get booked up very quickly, so it is important to book as early as possible. Another common mistake is not visiting the venue in person. It is important to see the venue in person before you make a booking. This will allow you to get a better idea of the size and layout of the venue. It is also important to read the venue’s terms and conditions carefully. Be sure to ask about any requirements or restrictions that the venue has. Finally, be sure to set a budget for your venue. Wedding venues can be very expensive, so it is important to know how much you can afford to spend.

    How Can You Avoid These Mistakes?

    To avoid making these mistakes, it is important to plan ahead and to do your research. Start by setting a budget for your venue. This will help you to narrow down your search, and to avoid overspending. Next, make a list of your top priorities for your venue. What is most important to you? Is it the location, the size, or the price? Once you know what you are looking for, start searching for venues. Ask for recommendations from friends or family, or search online. Be sure to visit the venue in person before you make a booking. This will allow you to get a better idea of the size and layout of the venue. Finally, be sure to read the venue’s terms and conditions carefully. Ask about any requirements or restrictions that the venue has.

    How Do You Choose the Perfect Wedding Venue for Your Budget?

    When it comes to choosing a wedding venue, your budget is one of the most important considerations. There are a few ways to save money on your venue. One way is to book in advance. Wedding venues can get booked up very quickly, so booking early can help to reduce the cost. Another way to save money is to choose a venue that is off-peak. Venues are often cheaper to hire during the week, or during the winter months. If you are flexible with your date, you may be able to get a discount. Many venues offer discounts for mid-week or winter weddings. Finally, be sure to shop around. Compare prices and services to find the best deal.

    The Bottom Line

    Choosing the perfect wedding venue is one of the most important decisions you will make when planning your wedding. There are many things to consider, from budget to location. It is important to choose a venue that you love, and that will make your wedding day even more special.

  • 3 Tips For Choosing a Wedding Planner

    Choosing your wedding planner is a big decision. This is the person you are trusting to bring your dream day to life! So before you sign the dotted line, consider these three tips when selecting and booking your wedding planner:

    1. Book Your Wedding Planner Early

    When booking your wedding planner, you want to hire them early on in the planning process, preferably as soon as you set your wedding budget. This goes for wedding coordinators too! Some people book their wedding planners up to two years in advance, so if you are looking to work with someone specific, it’s best to get in touch as soon as you can to get your date reserved.

    1. Determine your Budget

    Before you start reaching out to wedding pros for booking, you need to consider your budget. Full-service wedding planning averages around 15-20% of a couple’s budget. So, it is very important to sit down with your significant other, parents, or whoever is contributing to your wedding to discuss your funds and how much will be put towards a planner. Factors that can affect a planner’s pricing include their experience, location/destination of the wedding, the level of service you require, and more. 

    1. Vet your Potential Wedding Planners

    You will never regret doing too much research when selecting your wedding vendors. While there is no special license required to plan a wedding, there are other ways you can vet your potential planner or coordinator’s experience. Browse through their blogs to read their expert advice, check out reviews online, visit their Instagram or website for a visual portfolio, and ask for referrals from other couples and vendors.

    You deserve a wedding planner who is just as excited about your celebration as you are – and our team would love to hear all about your big day! Get in touch with us at 0476393929 or via email at info@darlingdontpanic.com.

  • Which Wedding Vendors Should You Book First?

    Now that you have had some time to celebrate your engagement, you may be ready to start planning your wedding, but what vendors should you book first? It may seem overwhelming when you start listing out all the vendors you need, which is why we’ve created a guide on who should be your top priority bookings that will make the rest of wedding planning a breeze!

    1. Wedding Planner

    Once you have set your budget, the first vendor you want to book is a wedding planner. They will help you find the best vendors, negotiate contracts, help manage your budget, and take care of all the final day-of details. We recommend booking your wedding planner before booking your venue so they can accompany you on site visits, ask questions, and determine the right place to bring your vision to life.

    1. Your Wedding Venue

    As stated above, the next vendor you want to mark off your list is your wedding venue. Many couples book out their venue 1-2 years in advance, especially for in-demand locations. It is extremely important to do this early on in the planning process because you won’t be able to lock in any other vendors until you have a set date and location, so don’t wait!

    1. Your Photographer & Videographer

    One of the biggest investments you can make on your wedding day is a quality photographer and videographer.  These wedding pros will help capture your memories to be treasured for years to come. When researching, be sure to check and see if your photographer also offers videography services, as there may be opportunities to bundle and save! If not, your photographer can likely recommend a videographer or vice versa. You can even ask your wedding planner for referrals! Popular dates and weekends book up fast, so be sure to reach out early to your preferred vendor and secure your date.

    Ready to book your wedding planner and start planning your dream day? Contact our team online via email at info@darlingdontpanic.com or give us a call at 0476393929. We can’t wait to hear from you!

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  • The Best Time to Book a Wedding Planner for a Local Wedding

    Agenda on notebook with calendar and laptop, business meeting agenda concept, flat lay

    Are you looking to book a wedding planner? Without further ado, allow us to tell you that the best time to hire one is as soon as possible. If there’s a way for you to pick your planner at least 12 months before your event, do so.

    Every couple understands that planning a wedding is not a walk in the park. While it’s exciting and fun, it also comes with many challenges. On your special day, you should be at your most beautiful and relaxed, and this can only happen when your wedding plan is well executed.

    Why Work With a Wedding Planner

    There are several important reasons why you should book a wedding planner, one of which is effective budget management. By this time, you probably know that hosting a wedding does not come cheap, therefore, you want to stay on budget. The planner’s job is to work with you to set a realistic budget and make sure you stick to it.

    Also, your planner will have a wedding planning timeline, which will help you stay on track. They will help you pick the right venue, conceptualize your theme, pick reliable vendors, and arrange your schedule from the planning stage to the day itself.

    For these reasons, you may wish to get a professional wedding planner early when thinking about your wedding. We know that some couples pick their venue first before looking for a planner, which is okay, although a planner can help you decide on what location works best with your vision. 

    A professional can help you stay on budget, keep the process organized, and ensure the event runs smoothly. If you want to find out more on how to book a wedding planner, browse our content or reach out to us. It’d be our pleasure to answer any questions you may have.

  • Here Are 5 Heartwarming Ways You Can Honour Late Loved Ones on your Wedding

    Photo by Irina Iriser on Pexels

    Your wedding must be one of the happiest days of your life, but at the same time, it is one of the most emotional moments. In such moments, we all want to have everyone special to us stand by our side, but of course, there are some who we’ve lost. Still, in a way you can share your happiness with your late loved ones by honouring them at your wedding.

    Have an Empty Chair in Their Name

    During the wedding planning process, especially when you curate the seating arrangement, you can assign a seat to your deceased loved one. This will make you feel more connected to them, or more like they are there with you.

    Have Their Favourite Dish in Your Menu

    We all have our favourite dishes, and so would your deceased loved ones. You can add one of their favourite dishes to your wedding reception menu to honour their memory.

    Play Their Favourite Music

    Music is something we cherish and connect our emotions to. During your wedding planning, you can celebrate your late loved ones’ memories by playing their favourite music. Undoubtedly doing this can make you nostalgic, so keep the tissue box closer!

    Keep Their Photos Around You

    On your wedding day, you can set up a table with photos of your deceased ones and light candles. This will make them a part of your festivities, as photos are something that enables us to keep our loved ones close to our hearts even after they’re gone.

    Include Them in Your Wedding Speech

    What could be a better way to show heartfelt honour than mentioning them in your most special day’s speech? Tell the whole world about how much you miss them and what they meant to you.

    The Bottom Line

    We hope these few tips would be helpful to you in order to honour your late loved ones at your wedding. It’s true that they are never going to come back, but one thing’s for sure, they’re always going to be there with you on all of your good and bad days. 

  • 5 Reasons You Need a Wedding Planner to Host a Perfect Wedding

    Cheerful young woman explaining to coworkers, support, collaboration, organisation

    A wedding planner is capable of doing a lot more than you’re aware of. Having such a person plan everything down to the last detail can help you cover many things and tasks with greater ease. Here are a few reasons to make it obvious that having a professional can help you a lot in your wedding planning and preparations.

    Covers Any Mishaps

    In case something arises right on the spot, a wedding planner would always be there to cover it up. They are not only experienced in dealing with mishaps or unexpected happenings but will also know how to carry out everything smoothly.

    Takes Charge When You Can’t

    It’s your celebration, and you do need to attend to the guests, have fun, rock the dance floor, etc. You cannot always be available at every spot to deal with everything. That’s where a wedding planner comes in. They can arrange the proper food serving, manage the music, make announcements, and everything else that needs to be done.

    Helps You Manage Your Budget

    A wedding planner is a professional who has curated a lot of events and knows perfectly how you can buy the best while remaining within your budget. Thus, they may help you maintain your budget while not having to compromise on anything during your wedding planning.

    Takes Care of Booking Arrangements

    You don’t have to worry about the bookings and hiring staff for your iconic day, because an expert wedding planner will do that for you easily. Whether it’s a venue, vendors, or a DJ, they can take care of everything for you!

    The Bottom Line

    By now, you must’ve realized how a wedding planner is essential for making proper arrangements. Not only they will save you money, but they will also save you from any pressure or stress.

  • Planning an Outdoor Wedding? Here Are 3 Things to Consider!

    Photo by Jonathan Borba on Pexels

    Outdoor Wedding planning is ever so fun and incredibly exciting. Finding the perfect location, decor, entertainment for your guests, all of it! The outdoor aesthetic is generally more captivating than any other style because you get to be creative. But with more fun and amusement comes more responsibility and planning that you need to do. There are some things that you must consider when it comes to outdoor weddings, such as:

    Closeup photo of white petaled flowers
    Photo by Maria Tyutina on Pexels

    Natural Wedding Décor is All You Need

    Talking about managing an outdoor wedding, you must go through all the available decoration options, but the best would be none other than using the natural colours and the greenery present around. If you are hosting your celebration on a lawn or a garden, nature can be your best shot at achieving the most enchanting décor. It will not only save your money but will also add lots of unique meaningful vibes to your garden wedding.

    Rebecca & Josh’s wedding by Chloe May

    A Bit of Weather Planning Can Be Favourable

    You never know when the tables get turned and a pleasant sunny day turns into a cloudy or a rainy one. Thus, appropriate outdoor wedding planning would definitely include a bit of weather researching too. You can rent a water-proof marquee or something similar to save yourself from any mishap.

    Ashleigh & Nash’s Wedding by Karina Jade

    Have Any Plans for the Bar Yet?

    People plan to get the best wedding cake, serve proper food, etc., but another critical thing to plan is the wedding bar. You can hire a bar service for your garden wedding or simply make your own DIY entertaining corner with many drink varieties. No matter what you do, just don’t forget to add real enjoyment to your outdoor wedding with uniquely served drinks!

    Jac & Dan’s Wedding by Corinne Dany

    The Bottom Line

    If you have decided to have an outdoor wedding, considering and planning a few things properly can surely make your special day absolutely perfect!

  • Get to know our wedding planner in the Mornington Peninsula, Sonya

    Hailing from the USA, Sonya, our talented wedding planner in the Mornington Peninsula has had a colourful career in entertainment & fashion before applying her creative skills to weddings. We get to know what drew her to weddings and some of her favourite places to plan weddings in the area 😉

    WHAT DREW YOU TO WEDDING PLANNING:
    My obsession for organisation and the pleasant feeling of working in an environment filled with joy, fun and everything beautiful. Not to mention I’ve always had a knack for getting along with people from all walks of life. 

    FAVE WEDDING VIBES RIGHT NOW
    Heaps of florals, candle light, textures and bold / colorful palettes that make a statement. Unexpected colour combinations which are usually not seen in weddings and as a result, surprise, inspire and delight as you encounter them.

    5 FAVE LOCAL WEDDING VENUES & WHY?
    Port Phillip Estate 
    This venue has the most amazing views of the coast and their vineyards. Its modern architecture gives an edge and elegant flair to the space while its highly acclaimed staircase is perfect for hero shots, especially when they involve long wedding dress trains. To top it all off, the food is amazing and they produce plenty of yummy wine to go with it. 

    Point Leo Estate 
    Another visually remarkable modern gem. The entrance alone (I shall mention no styling needed) is enough to wow your senses. As you go up the driveway you are greeted by a huge arch and a massive concrete wall that curves and leads to an awesome looking tree which, if I’m not mistaken, is over 70 years old. The tree, along with the massive door that succeeds it, set forth the artful touch of the surroundings. The indoor space is open and airy with plenty of natural light. And, saving the best for last, the sculpture park in the rear of the building is backed by views of the ocean, a perfect backdrop for pictures and for your guests to enjoy anytime during the day or night. 

    Disclaimer: Though they do all kinds of private events, they’re still working out their wedding packages, which should be available to the general public sometime in 2022. 

    Tanglewood Estate 
    This venue has so much character it hurts. And the best part is, as far as decor is concerned, you can either leave it as simple as you wish, or decorate the heck out of it without fear of overdoing it as it really lends itself to anything and everything. It’s like the lake house in the movies where the protagonist family spent their summers in the company of family and close friends. A nice perk is the canoe by the lake. You fill it with flowers, sit amongst them and canoe to the sunset to capture the most romantic pictures EVER! And if lakes are not your thing, the property also has great views of the ocean. 

    Summerfields Estate & Country House
    The architecture and romantic feel of the venue bring me back to the gorgeous Beach Mansions of Cape Cod in the States. The vast and tidy green fields in the midsts of magnificent sunsets melt my senses and make me feel at home (the home I always dreamed about). And if that weren’t enough, this is the kind of venue where you can make your grand entrance as charming or as extravagant as you want it by arriving (and / or departing) in either a horse and carriage – Cinderella style, a vintage convertible, limo or the latest, sleekest sports car – Hollywood Style or even a Helicopter – Presidential style.

    Iris Park Garden Weddings 
    Acres and acres of stunning gardens that offer a wide selection of flowers and the most amazing variety of settings and themes that will surely brighten your wedding pictures. Perfect for couples who want to keep the decor to a minimum.  

    WHAT MAKES YOU AN AWESOME WEDDING PLANNER?
    Besides the fact that I rule at it ;), I’m a perfectionist obsessed with attention to detail and delivering nothing but the very best in everything I do. I will go the extra mile to make my couples happy and make sure their wedding is not only beautiful, but meaningful. What better job is there than to be a part of one of the best days in people’s lives? 

  • Meet Belinda our Geelong & Bellarine Peninsula Wedding Planner.

    Belinda on her own wedding day!

    Belinda came to us with years of weddings and events experience under her belt, and has proven to be a popular choice for couples wanting a wedding in the Geelong and Bellarine Peninsula areas.

    We’ve asked her a few questions so you can get to know this amazing lady!

    WHAT DREW YOU TO WEDDING PLANNING 
    The beautiful couples I get to meet is definitely a big perk of the job and to help create the best day of their lives. It’s not just a job, it’s more than that, I become a friend in the planning process where the couple can reach out and bounce ideas off me or vent their frustrations to. I absolutely love love love weddings, I live and breathe weddings. Being able to help create the couple’s vision and take all their worries and stress from the day so they can enjoy one of the best and memorable days in their lives is the best job in the world.

    FAVE WEDDING VIBES RIGHT NOW 
    Wedstival – weddings with a festival theme – think vip passes handed to guests as they arrive, bright happy colours, eclectic chairs reupholstered with vibrant whimsical patterned fabrics, couple of musical acts, food trucks, alcohol infused slushies, bucking bull and flying fox for the kids – pretty sure that’s what happened at my wedstival!
    I love the individuality of weddings where couples have intricately woven aspects of styles to make it their own. That’s what I’m vibing right now! 

    5 FAVE LOCAL WEDDING VENUES & WHY 
    Site 3A Paper Mills, Fyansford – It’s a hidden treasure. Basically a blank canvass which allows the couple to inject their personality to make it their own! There’s so much history in the stone walls and wooden beams that welcome you as you enter the space.Rocklea Farm – The old woolshed on this working farm is the centrepiece of this venue. It has a rustic barn style feel to it, again it’s a blank canvass for the couple to create a space that reflects them.

    Rusty Gate Weddings – Another hidden gem with picturesque views of the Bay – definitely a venue that will wow the guestsProvenance Wines – As you enter the venue your eyes are quickly drawn to the feature wall filled with wine barrels and a stunning cathedral like ceiling surrounded by bluestone walls. This is one of my faves because of its warmth and character and versatility in the spaces couples can utilise to create their special day!The Pier Geelong – location, location, location! Views of the serene waterfront as the perfect backdrop and numerous locations for photographs at your fingertips.


    WHAT MAKES YOU AN AWESOME WEDDING PLANNER?
    I live and breathe weddings, I absolutely love weddings and to be able to help couples create their vision for their special day is definitely a privilege I am very grateful for.  I take on the stress and worries of the couples so they can focus on enjoying one of the best and memorable days of their lives. I love delving into every minute detail of the day and making sure all i’s are dotted and t’s are crossed.

    My 2 favourite moments of a wedding is

    1. The moment the couple see each other down the aisle.

    2. That moment before the couple makes their big entrance, they see the room filled with their favourite people and their vision come to life!

    Knowing that I helped them achieve this is definitely why I love being a planner! 

  • Why should you have an intimate wedding even after Covid!

    Happy bride and groom dancing and celebrating at wedding reception with friends holding sparklers

    If the pandemic has taught us anything it is that everything revolves around the people whom we genuinely care for. In a nutshell, that is what intimate weddings are all about, celebrating love with your closest ones. Tying the knot in such an intimate affair gives you an opportunity to savour every precious moment and revel in candid joy – without being overwhelmed by tons of attendees. But what else can you gain from opting for a small wedding? Let’s dive in!

    Less stress

    Even though stress is not an option when working with a top-notch wedding planner, intimate weddings will relieve you from any additional stress. That includes drafting an extensive guest list and spending countless nights thinking who will sit where.

    People toasting wine glasses
    Photo by cottonbro on Pexels

    The option to pick a meaningful wedding venue

    Remember that place where you had your first date? Or where you celebrated an important milestone of your love story? While with larger receptions you have limited opportunities due to capacity, with an intimate wedding you will have a palette of opportunities to choose from. But this time, you can select a venue that has a profound meaning for you both.

    Darling, it’s all about the details!

    Micro weddings elevate the whole guest experience which gives you an opportunity to show your appreciation for their attendance. You can handwrite beautiful and caring notes, curate special favours and include personal touches with creative table place cards. There are a whole plethora of opportunities to infuse your personality in every single detail.

    Man and woman kissing
    Photo by Jonathan Borba on Pexels

    Heartwarming guest experience

    Having an intimate wedding will give you the chance to include your guests in the course of wedding events throughout the day. For example, you can include them all in your ceremony by having them read a verse from a reading. Furthermore, instead of having a reception, make it a dinner party – that will create a cosy vibe and an intimate ambience that they will surely appreciate.

    You can make it a whole weekend celebration

    With micro weddings comes this amazing opportunity to organize more activities and spend quality time with your favourite people. In order to awe-inspire them even more, you can easily plan a destination wedding that they will never forget!

    Whether you choose to have an intimate wedding or an event of your own preferences, we are sure it will be extraordinary and magical! To plan it to perfection, get in touch with us for we are too excited to learn every bit of your love story and realise your dream vision!